FAQ

Olympic Torch Relay FAQ

Regarding the Olympic Torch Relay

What is the Olympic Torch Relay?
For a detailed description please see our homepage [Tokyo 2020 Olympic Torch Relay Overview]

Regarding schedule and locations

What is the Torch Relay schedule?
The torch relay will be held over a period of 121 days (including transport from Greece to Japan). Please see the Tokyo 2020 official website (https://tokyo2020.org/en/special/torch/olympic/schedule/) for details.
What is the schedule for the Tokyo Metropolitan Area portion of the relay?
From July 10th (Friday) to July 24th (Friday), 2020. For details please see [Application Instructions] on our homepage.
What will the relay be run and what will the course be like?
Each TB will run approximately 200 meters. (Please note that the running distance may exceed more than 200 meters or less. TBs may run at their own speedand at a relaxed pace.) Specific time and date as well as route will be determined by the Tokyo 2020 Organising Committee following nomination of the TBs. Please note in advance that there is the possibility you may be assigned to run in a municipality/location other than the municipality you hope to run in.
If Iʼm selected as a Torchbearer is it possible for my spouse run with me?
It is not possible. However, if you have difficulty running on your own it is possible to designate one person as a helper.

Regarding the application process:

How can I apply?
Please fill out the application form on our homepage (URL:△△△) to apply.
Is there an alternative to the online application form?
Please fill in the required application form and send it by post to the following address:
Tokyo Metropolitan Olympic Torchbearer Selection Office
〒163-8691 Japan Post Shinjuku Post Office, PO Box No. 39
Where can I obtain the required application form?
Application forms are available on the North side of the 2nd floor of the Tokyo Metropolitan Government First Main Office Building in the "Olympic / Paralympic Flag Display Corner". In addition, they are also available in each ward office of the city of Tokyo. Alternatively, please call the Tokyo Olympic Torch Bearer Selection Office at 03-6277-2459. Please note, applications cannot be submitted to any service desk in any ward or city office; they must be submitted by mail. If no forms are available at your ward office location, you can download one here as a PDF.
How long is the application period?
The application period will be from July 1st, 2019 to August 31st, 2019.(mailed applications must be postmarked on or before the last day of the submission period)
How many applicants will be chosen?
The planned number is 165 individuals.(About a few peaple per 1 municipality.)
Is there an age requirement?
Those born before April 1st, 2008 are eligible. However, those under 18 years of age (as of the Torch Relay commencement day) must have parental consent to apply.
Are there any other conditions for participation?
As a general rule, individuals with a connection to the Tokyo Metropolitan Area (those who reside or have resided here, those who have worked or attend school here, those with family or relatives residing here, etc.) can participate. Also, participants must be able to safely carry a lit flame on their own. However, support from help staff is available as necessary. For details, please consult the application important points.
Is it possible to run the relay in a wheelchair or with the help of support staff?
Yes, it is. For details, please consult the application important points.
Is it possible to participate if I’m not a Japanese citizen?
There are no nationality or gender restrictions.
I currently live abroad. Is it still possible for me to apply?
If you meet the application requirements it is possible to apply from abroad.
Who is ineligible to become a Torchbearer?
-Those who aim to spread a political or religious message, are ineligible
-Those who hold public office as stipulated in the Public Office Election Law (members of parliament, members of local legislative bodies, and organization heads), candidates for public office, leaders of political parties or other political organizations or affiliated individuals are ineligible.
-Religious individuals are not eligible to become Torchbearers based on an evaluation of their religious accomplishments.
Is it possible to specify the location where I would like to run in the Torch Relay?
It is possible to do so, but there is no guarantee that you will be able to run in the designated location. Selected candidates will be notified of their specific running location on or after mid-February 2020 by the Tokyo 2020 Organizing Committee.
Is it possible to designate when I would like run?
No, it is not possible.
Are there any costs or fees for application?
No, there are no costs or fees. However, costs associated with submitting the application such as data fees or postage fees are the responsibility of the applicant.
I do not have an e-mail address. Is it still possible to apply?
Selected applicants will be notified via the e-mail address specified on the application, so please ensure you have a valid e-mail address before applying.
I do not have access to the internet. Where can I obtain the application form?
Application forms are available on the North side of the 2nd floor of the Tokyo Metropolitan Government First Main Office Building in the "Olympic / Paralympic Flag Display Corner". In addition, they are also available in each ward office of the city of Tokyo. Alternatively, please call the Tokyo Olympic Torch Bearer Selection Office at 03-6277-2459. Please note, applications cannot be submitted to any service desk in any ward or city office; they must be submitted by mail. If no forms are available at your ward office location, you can download one here as a PDF.
Can I apply to be a Torch Bearer at a location outside of the Tokyo Metropolitan Area via this website?
In areas outside of the Tokyo Metropolitan Area the Executive Committees of the respective areas will carry out their own Torch Bearer selection process. For details, please contact the Executive Committee in the area in question. In addition, please note that the Tokyo 2020 Organizing Committee does not handle public recruitment, and applications submitted directly to the Tokyo 2020 Organizing Committee will be invalid.
Is it possible to apply as many times as I like?
Only one application per applicant may be submitted to the Tokyo Metropolitan Area Olympic Torch Relay Executive Committee. Please note that if multiple applications are submitted all applications will be invalidated. However, in addition to the Tokyo Metropolitan Area Olympic Torch Relay Executive Committee, applications may be submitted to the four 2020 Olympic Torch Relay presenting partners (Coca-Cola Japan Inc., Toyota Motor Inc., Nippon Life Insurance Mutual Co., Nippon Telegraph and Telephone (NTT) Corp.) for a total of four additional application opportunities, one for each.
Is it possible to apply to be a Torchbearer both in the Tokyo Metropolis and another area outside of it?
No, it is not possible. Please be aware, if you apply for both the Tokyo Metropolitan Area and a separate prefecture then all applications will be invalidated.
Are there multiple groups recruiting Torchbearers?
Torchbearer recruitment is being carried out by the Executive Committees in the various regions involved, as well as by the 4 Tokyo 2020 Olympic Torch Relay presenting partners (Coca-Cola Japan Inc., Toyota Motor Inc., Nippon Life Insurance Mutual, Nippon Telegraph and Telephone (NTT) Corp.).
Is it possible to apply to the each of the presenting partners as well as to The Tokyo Metropolitan Task Force?
Including each of the four 2020 Olympic Torch Relay presenting partners (Coca-Cola Japan Inc., Toyota Motor Inc., Nippon Life Insurance Mutual Co., Nippon Telegraph and Telephone (NTT) Corp.) and the Tokyo Metropolitan Area Olympic Torch Relay Executive Committee, there are a total of five opportunities to apply. However, even if five applications are submitted a single applicant can only be selected to participate in the Olympic Torch Relay once.
Can families, friends, or school classes and the like apply as a group?
Please submit one application per individual applicant. Joint application by multiple individuals is not possible.
If submitting applications by mail, is it possible to send multiple application forms for multiple individuals in a single envelope?
Yes. Multiple application forms may be enclosed in a single envelope.
Is it necessary to include self-promotion, or reason for recommendation in the application?
The applicants as well as the person recommending the applicant (close relations, such as family members or friends included) should describe the reasons for application, including self-promotion, as well as the reason for recommendation.
Is it possible to apply by self-recommendation without a recommendation from a 3rd party?
3rd party recommendation is required (family members or friends are acceptable).
What if there are factual errors on the application form?
If there is any information found to be false or incorrect on the application form the application will be invalidated.
Can I change the content of the application after it has been submitted?
It is not possible. Please check your application thoroughly before submitting.
Is it possible to confirm that my application has been properly submitted?
Please call the Tokyo Olympic Torch Bearer Selection Office at 03-6277-2459.

Regarding the selection process:

What method is used for the selection process?
The Tokyo Metropolitan Area Olympic Torch Relay Executive Committee bases the selection process on the information provided by the applicant. It then makes candidate referrals to the Tokyo 2020 Organizing Committee, which makes the final selection.
What are the selection criteria?
We will make the selection from a wide range of fields, while considering the balance of factors such as nationality, the presence or absence of a disability, gender, and age among those individuals actively involved in the respective areas where the Olympic Torch Relay will be held.
How will the selections be announced?
On or after December of 2019 the Tokyo Metropolitan Area Olympic Torch Relay Executive Committee will announce the selection.
Thereafter the Tokyo 2020 Organizing Committee will send formal notice to those candidates who were selected which will take precedence over the prior public announcement.
*Specific running locations will be given to selected candidates on or after mid-February 2020 by the Tokyo 2020 Organizing Committee.
*There will be no special announcement made to those candidates not selected. However, if there are unfilled spots two weeks prior to the day of running, alternates may be selected. Selected alternates will be contacted by the Tokyo 2020 Organizing Committee.
How will successful candidates be notified of their selection?
Successful candidates will be contacted vie the e-mail address they submitted on their application.
What if my e-mail address has changed since I submitted my application?
If you mad an error entering your-email address, it has been changed, or no longer exists and the selection notice cannot be delivered you may be disqualified. When applying be sure to use an e-mail address where you will definitely be able to be reached.
Will you contact candidates that are not selected? Also, will you give the reason for rejection?
Rejected candidates will receive no notification. Also, the reasons for selection or rejection will not be disclosed. Please be aware that enquires regarding the reason for rejection will also not be answered.

Regarding the post-selection process:

What kind of clothing will Torchbearers wear?
Olympic Torchbearers (TBs) will be provided with the official TB uniform while running their leg of the relay,which will consist of a shirt (short- or long-sleeved), pants (long or short). Shirts or pants other than the official uniform may not be worn or carried. For other details please consult the overview.
Will anything be sent to the candidates after they are selected?
If there are any materials to be sent in advance of the relay, they will be sent as an attachment to the e-mail address entered on the application form or by post.
What if I can’t speak Japanese very well? Is there support for other languages?
All communications prior to the relay will be sent to selected Torchbearers in Japanese or English only.
Is there a participation fee or other charge?
Participation is free, but the cost of round-trip transportation (including lodging if required) to the location of their leg of the relay will be covered by the Torchbearer at their own expense. If for any unforeseen reason the relay is cancelled or cannot be run on the appointed day no compensation or repayment will be made.
Is there anything that I need to bring on the day of the relay?
Details will be provided after selection.
Will there be any special procedures or formalities on the day of the relay?
Details will be provided after selection.
Is it possible that I won’t get the chance to run on the day of the relay?
If it is determined that there were falsehoods or fraudulent statements made in your application the selection will be withdrawn. Also, if it is determined that you do not meet the entry requirements to be a Torchbearer (TB), your behavior is determined to be harmful to the image of the Tokyo 2020 Olympics, or the Organizing Committee finds you unsuitable to be a TB for some other reason your selection may be withdrawn.
What happens if I am injured on the day of the relay?
On the day of the relay, if a Torch Bearer is injured or becomes ill, necessary measures sch as the provision of first aid, or emergency hospitalization will be taken as required. In such cases we may request information on the Torch Bearer’s medical condition from the medical facility providing treatment.
Is it possible to designate a substitute if I become unable to participate after being selected?
It is not possible for anyone to participate in the place of a selected candidate. If you become unable to participate for some reason after being selected as a Torchbearer, please contact the Tokyo 2020 Organizing Committee. Specific details will be provided to candidates after selection.

Regarding personal information:

How is personal information handled?
When applying to be a Torchbearer the Tokyo 2020 Organizing Committee as well as the Tokyo Metropolitan Area Olympic Torch Relay Executive Committee will each handle personal information in accordance with their respective privacy policies. In order to prevent events such as leaks or loss of information both Tokyo 2020 Organizing Committee as well as the Tokyo Metropolitan Area Olympic Torch Relay Executive Committee will take measures to maintain restricted access data storage facilities and prevent events such as unauthorized outside access to maintain personal data securely. Furthermore, we acknowledge the importance of personal information, and will act in accordance with all laws and ordinances related to personal data privacy protection.
* Tokyo 2020 Organizing Committee Privacy Policy: https://tokyo2020.org/jp/privacy-policy/
Will the personal information I provide in my application be shared with 3rd parties?
Personal information submitted during the Torchbearer application process as well as other personal data gathered by the Tokyo 2020 Organizing Committee or the Tokyo Metropolitan Area Olympic Torch Relay Executive Committee may be provided to the International Olympic Committee and the Japan Olympic Committee in accordance with the privacy policy established by the Tokyo 2020 Organizing Committee for activities relating to the implementation and management of the Tokyo 2020 Olympic Torch Relay and the Tokyo 2020 Olympic Games, as well as for future development of the Olympic Games.
Will the self-recommendation and 2nd party recommendation information provided in the Torchbearer application be shared with 3rd parties?
Regarding personal information gathered by the Tokyo 2020 Organizing Committee as well as the Tokyo Metropolitan Area Olympic Torch Relay Executive Committee at the time of application, including name, age, address (limited to country, prefecture, and municipality), reason for self-recommendation, and reason for 2nd party recommendation: such personal data gathered by the Tokyo Metropolitan Area Olympic Torch Relay Executive Committee will be provided to the Tokyo 2020 Organizing Committee, and for the purposes of public relations activities for the Tokyo 2020 Olympic Games and Tokyo 2020 Olympic Torch Relay may be shared with 3rd parties such as cooperating media outlets (newspapers, periodicals, television, Internet, etc.), as well as subcontractors working for the Tokyo 2020 Organizing Committee in accordance with the privacy policy established by the Tokyo 2020 Organizing Committee.
Regarding rights to the usage of Torchbearer likeness:
Will images of the relay be broadcast or posted without permission?
The Tokyo 2020 Organizing Committee and the Tokyo Metropolitan Area Olympic Torch Relay Executive Committee or parties designated by them may use video, still images, or audio containing Torchbearer (TB) likenesses as well as personal information (name, age, address, motive for applying to be a TB, reason for recommendation. Additionally, address information will be limited to country, prefecture, and municipality) for activities relating to the development and management of Tokyo 2020 Olympic Torch Relay and Tokyo 2020 Olympic Games as well as future Olympic development. The Tokyo 2020 Organizing Committee, the Tokyo Olympic Torch Relay Executive Committee, the International Olympic Committee, or those designated by them must be compensated regardless of time or location for use of such materials, and in accordance with the privacy policy they will not be made publicly available or available for commercial or non-commercial purposes (For example: television, newspapers, magazines, Internet or social networking, or any available method regardless of whether the medium is tangible or intangible or some future media or technology that has yet to be developed) without permission. In addition, the Torch Runner agrees to waive likeness and privacy rights, for such usage.

Other

Is it possible to purchase one of the torches used on the day of the Olympic Torch Relay?
It is possible for Torchbearers (TBs) participating in the Olympic Torch Relay to purchase torches carried in the relay. The purchase price and method of purchase will be provided separately to TBs after selection.